Trust & Estate Administration

San Mateo Trust & Estate Administration Attorneys

“In the world of Trust & Estate Administration and Probate, we provide families with more than just legal expertise. We honor the memories of those who have passed by meticulously preserving their legacies and ensuring their wishes are carried out with precision and care.”

Lucas Pastuszka

What is it?
Trust and Estate Administration, including Probate, are legal processes involved in managing and distributing assets after someone passes away. Trust Administration typically involves managing assets held in a trust, ensuring they are distributed according to the trust’s terms. Probate, on the other hand, is the court-supervised process of distributing assets from someone’s estate according to their will or state law (if there is no will). Both processes aim to ensure the deceased’s wishes are carried out and their assets are transferred to the intended beneficiaries in a smooth and orderly manner.

How long does it take to administer a trust or an estate through probate?
It depends. The terms of the trust generally dictate the length of the trust administration process. If the trust is relatively straightforward, provides for outright distributions to beneficiaries, and there are no conflicts among the beneficiaries, then the process usually takes about half a year to complete.

However, if there are minor children involved that require support from the trust, if there are any conflicts between beneficiaries, if the trustee discovers assets that were not properly titled in the name of the trust, etc., the trust administration process will continue until the trust is fully distributed and terminated.

The duration of probate in California can vary depending on various factors, including the complexity of the estate, whether there are disputes among beneficiaries or creditors, and the efficiency of the court system. In general, probate in California typically takes around two years to complete. However, it can take longer if there are complications or contested issues that need to be resolved. Working with an experienced probate attorney can help expedite the process and ensure that everything is handled efficiently and according to the law.

What are my duties and responsibilities as a Successor Trustee?
A successor trustee may, but is not required to, take control of the trust and its assets upon the incapacity or death of the Grantor. Once a successor trustee accepts the role of trustee, the trustee assumes a fiduciary duty owed to the present and current beneficiaries of the trust and becomes responsible for the management and administration of the trust and its assets. The trustee must act in the best interest of the beneficiaries and can be held personally liable for any breach of their fiduciary duty.

Some of the trustee’s specific duties include:

  • Notifying trust beneficiaries of the incapacity or death of the Grantor

  • Obtaining death certificates

  • Notifying government agencies and credit companies

  • Paying debts and creditor claims

  • Inventorying trust assets

  • Appraising trust assets

  • Reviewing and managing trust investments

  • Keeping records

  • Filing tax returns on behalf of the trust

  • Paying any estate tax owed

  • Making distributions to beneficiaries

  • Proving accountings to beneficiaries

What if some assets weren’t properly added to the trust by the Grantor?
Some assets should never be added to the trust and simply pass down to beneficiaries by operation of law or according to the beneficiary designation instructions provided by the Grantor prior to death.

However, every now and then, a Grantor omits to title an asset in the name of their existing trust, that should have been added to the trust, or omits to complete a beneficiary designation. Upon the Grantor’s death, the omitted asset must be added to the trust before it may be distributed out to the trust beneficiaries.

Generally, transferring such an asset to the trust requires going through the long, time consuming, public, costly, and bureaucratic judicial processes known as probate. Our goal is to help the trustee avoid probate and transfer assets to the trust in the fastest and least expensive way possible. In many cases, we may be able to transfer assets to the trust through an expedited process known as a Heggstad Petition or a California Probate Code 850 Petition.

A Heggstad Petition is a petition filed with the court requesting a court judgment confirming that the assets in question are part of the trust. This petition must be supported by proof of the Grantor’s intent to include the assets in the trust. We can evaluate your specific situation and determine if a Heggstad Petition would be possible in your case.

What trust and estate administration services do you offer?
We understand that the death of a loved one can be a difficult time and the process of administering a trust as a trustee can be confusing. We work closely with our trustee clients to help them efficiently administer the trust in a way that is compliant with California law and will help protect them from liability.

There are many things a trustee must do to successfully administer a trust and we are happy to help the trustee every step of the way. We tailor the level of our involvement to the needs and desires of the trustee. We understand that some trustees are comfortable handling most tasks on their own and would prefer general guidance, supervision, and to receive legal intervention only when necessary. However, we are also capable and willing to provide a very comprehensive trust administration approach when desired or necessary. We work as a team with your existing tax professionals, realtors, and other professionals to effectively administer the trust. If you need referrals for professionals to assist you in the process, we can provide you with referrals to highly competent professionals.

Some of the services we provide include but are not limited to assisting the trustee with: 

  • Trustee powers, responsibilities, and duties

  • Notifying and communicating with beneficiaries

  • Distributing assets to beneficiaries

  • Working jointly with CPAs, real estate agents, and other professionals

  • Accountings and recordkeeping

  • Resignation of a trustee

  • Modifying, revoking, and terminating trusts

  • Appraising and valuing real property and assets

  • Trustee compensation

  • Creditor’s rights against the trust or beneficiaries

  • Selling trust assets, when necessary

  • Transferring assets to the trust (Heggstad Petitions/ California Probate Code 850 Petitions)


Life is an unpredictable adventure full of changes, losses, and gains. And we’d like to be there with you for the journey. 

We hope you’ll gather all your questions and accept our offer of a free consultation with no pressure on our end and no commitment required on yours. Please call 650-389-9133 or email us to set up an appointment with one of our trust & estate administration or probate lawyers. We respond promptly and will call back as soon as possible if we miss your call. 

Case Story

A Trust & Estate Client In Their Own Words

“We worked with Lucas, Julie, and Amy on a full estate plan and they were fabulous in all regards. We had a lingering issue with a National Forest Service cabin lease and they stuck with us all the way, without an up-charge. Greatly appreciated. Thanks, Lucas!”

Byron Jones

Next Step

Book a FREE 30-minute consultation.

Tell us how we can help.

If you need a trust & estate administration or probate attorney in Silicon Valley or the San Francisco Bay Area, let’s talk. Call us at 650.343.3486 or email us here.

Let’s get started.

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